Inventory Management

Track ingredients, manage stock levels, handle purchase orders, and monitor vendor relationships.

Inventory Items

Adding Inventory Items

1. Go to Inventory > Items
2. Tap Add Item
3. Fill in:
   • Name: Ingredient name (e.g., "Corn Tortillas")
   • Unit: Measurement unit (kg, liters, pieces, etc.)
   • Current stock: Starting quantity
   • Minimum stock: Alert threshold
   • Cost per unit: Purchase cost for tracking

Stock Alerts

When an item falls below its minimum stock level, it appears as a warning in the inventory dashboard. Managers receive notifications to reorder.

Linking Ingredients to Menu Items

Connect inventory items to menu items so stock is automatically deducted when orders are placed:

1. Open a menu item
2. Go to the Ingredients tab
3. Add each ingredient with the quantity used per serving
4. When this item is ordered, ingredient stock decreases automatically

Purchase Orders

Creating a Purchase Order

1. Go to Inventory > Purchase Orders
2. Tap New Order
3. Select a vendor
4. Add items and quantities
5. Submit the order

Receiving Stock

1. Open a pending purchase order
2. Enter the actual quantities received
3. Confirm receipt — stock levels update automatically

Vendors

Manage your suppliers:

1. Go to Inventory > Vendors
2. Add vendors with contact information
3. Associate vendors with inventory items
4. Track purchase history per vendor

AI-Powered Insights

The inventory system integrates with the AI Intelligence Layer:

• Velocity tracking: Monitors how fast ingredients are consumed
• Inventory-push suggestions: Recommends promoting items that use ingredients nearing expiration
• Shrinkage detection: Flags unusual inventory discrepancies
• Prep forecasting: Predicts ingredient needs based on historical patterns